Concepts and Capabilities

NEHANET Quote module helps you manage both Direct Quotes (Quote Type: Direct) and Distribution Quotes(Quote Type: Distribution) in the system. You can quote multiple parts in one quote; and can quote multiple volume ranges for each part. You can have different approval rules set up in the system. For example, you can set up pricing minimums for each role; and the quote will be auto-approved if the Approved Price is greater than the price minimum for that role. You can also setup quote approval rules based on the Total Quote Amount. The Quote module can also be configured to trigger email notifications based on specific rules. For example, the RSM can get email notifications for the quote requests in his territory, or the rep can get notified when a quote he has requested has been approved. Once the quote is approved, you can generate a Printable Quote Format which includes your T&C to be sent to the customer. You can choose to Quote Opportunities, or directly at the Customer and Part level. The system automatically computes Distribution Margin and also your Cost Margin.

Distribution Quotes

The following fields are valid for Distribution Quotes:

Disti Cost: This field is automatically filled with the Distributor Book Cost from the Pricing module, once the quantity field is filled in. As a best practice, make sure this field is set to Read Only (RO) for all roles.

Requested Cost: This is the field where the originator of the Quote inputs what is the Cost at which a particular Part is requested. As a best practice, make sure this field is set to Read Write (RW) for all roles requesting Quotes and Read Only (RO) for all other roles.

Target Resale: This is the field where the originator of the Quote inputs what is the price at which a particular Part is being sold to the Customer. As a best practice, make sure this field is set to RW for all roles requesting Quotes and RO for all other roles.

Requested Disti Margin: This field is automatically computed once the Requested Cost and Target Resale Price are filled in.

Approved Cost: This is the field where the user approving the quote enters the cost at which a particular part is approved. As a best practice, make sure this field is set to RW for all roles approving quotes and RO for all other roles.

Suggested Resale: This is the field where the user approving the quote enters the suggested price for resale to the Distributor’s Customer. As a best practice, make sure this field is set to RW for all roles approving quotes and RO for all other roles.

Suggested Disti Margin: This field is automatically computed once the Approved Cost and Suggested Resale Price are filled in.

Cost Margin: This field is automatically computed once the Approved Cost is filled in.

Direct Quotes

The following fields are valid for Direct Quotes:

Direct Price: This field is automatically filled with the Direct Price from the Pricing module, once the quantity field is filled in. As a best practice, make sure this field is set to Read Only (RO) for all roles.

Requested Price: This is the field where the originator of the quote inputs what is the price at which a particular part is requested. As a best practice, make sure this field is set to RW for all roles requesting quotes and RO for all other roles.

Approved Price: This is the field where the user approving the quote enters the price at which a particular part is approved. As a best practice, make sure this field is set to RW for all roles approving quotes and RO for all other roles.

Cost Margin: This field is automatically computed once the Approved Price is filled in.

Quote To

Once a quote is created, you can chose to Quote by selecting in the “Quote To” field one of the following:

  1. Quoted Customer (or End Customer)
  2. Rep Firm for Quote Customer as specified in the Customer Master
  3. Disti Firm for Quote Customer as specified in the Customer Master
  4. Contract Manufacturer (CM) from the associated Opportunity for the Quote Customer. If there are multiple CMs listed in the Opportunity, all are listed in the Quote To field.
  5. Distributor for the CM(s) from the associated Opportunity for the Quote Customer

Approval Rules

There are two different rules you can set for automatic quote approval. One is based on Price Minimum for a role. In this approval model, you enter the Price Minimum for each role that needs to approve the quote. As long as they enter Approved Price (for Direct Quote) or Approved Cost (for Distribution Quote) above their Price Minimum, quote will be auto-approved. If not, it is escalated to the next level in the hierarchy. The second approval model is based Total Quote Value. You can specify the maximum quote value for each role that they can auto-approve the quotes. If the total quote value exceeds that, it is escalated to the next level in the hierarchy. The Printable format button is enabled once at least one part in the quote is Approved. Also, once a part is in any of the Approved status in the Approval chain, it will appear in the Printable format of the Quote. If you do not wish to include some of the parts in the printable format of the Quote, you can mark those in Rejected status.

For a user to approve quote, they need to take multiple parameters into consideration. One is the Requested Cost (or Requested Price), second is Book Cost (or Book Price), and finally your Manufacturing Cost, and in the case of Distribution quote, Target Resale Price. In addition there are other competitive reasons you need to take into consideration. It is for this reason, that we provide a way to lookup the Manufacturing Cost, Book Cost and Book Price in pick list right next to the Part Number in the Quote.

Budgetary Quotes

This is a new feature introduced in the Summer 2016 release. There are situation where one needs to generate a Budgetary Quote for a Customer easily without having to enter the same part number each time for every price break range defined in the system. To address this, we are going to enhance the Quote Module to enable the creation of Budgetary Quote. Once you enter the Customer (plus other top level information) in a Budgetary Quote, when you pick the Part Number, the system will add the same part automatically once for each price break (as defined in the Pricing table) starting at the break matching the MOQ for the Part. We will auto fill the following fields in the Quote Part Level:

  1. Lower end of the price break in the Quantity field.
  2. MOQ
  3. Lead Time
  4. Pricing in the Approved Price field (for Direct Quote) and Approved Cost field (for Distribution) Quote.