The Debits module ties off the Quotes module and is largely out of the box. Debits can be issued against approved Distributor Quotes. The distributor can enter debit claim entries once they have the Debit Authorization Number. NEHANET does perform several validation checks on new debit claim requests. However, please write up any specific Debit approval/processing business logic you might have so that it can be evaluated and, if possible, configured in the Debits Module.
The Debits module has a wide range of in-built reports ranging from slicing and dicing the debits data to generating specific credit reports for particular distributors. You can get insight into Total Quantity, Shipped Quantity, Pending Quantity, Total Potential Credit Exposure, Actual Distributor Credit, and Pending Potential Credit Exposure.
You can also specify, within some constraints, what Debit Numbering scheme you wish to use, and how it correlates to the underlying Quote Number.
Extensible Post-Import Validation Engine
The system validats debit claim requests to ensure that the Quote is unexpired, that the Part Number matches etc. The Debits module has been enhanced to support a flexible post-import validation engine that executes a combination of standard and custom rules between the debit data and the quote data and flags debits as valid or invalid and also provides a summary of the reason why. This information can be viewed on the debits summary screen and also in debit reports.
Distributor Debit Exposure
The debit claims can be processed in one of the following ways:
- If you receive Debit claims as part of Distributor POS report, then you can upload the spreadsheet, map to POS and import the POS data first. You can then create a view from the uploaded POS data to show the Debit claims. These are then imported in the Debits module.
- If you receive Debit claims separately from the Distributor in a spreadsheet, you can upload the spreadsheet, map to Debits module and import the data.
- You can also enter the Debit claim items one at a time via the User Interface.
Once debit claims are processed, the system provides the following information for each Distributor:
- Distributor Book Payment – This is what the Distributor paid you for stocking their shelf. You can get aggregate or on per Quote basis.
- Total Potential Distributor Credit – This is the difference between the Distributor Book Cost and Approved Cost for the quantity approved. You can get aggregate Distributor Credit exposure or on per Quote basis.
- Actual Distributor Credit – This is for each debit claim as it is entered, processed, validated and Approved. This is the difference between the Distributor Book Cost and Approved Cost for the quantity shipped. You can get aggregate Actual Distributor Credit for processed Debit claims or on per Quote basis.
- Pending Potential Distributor Credit – This is the difference between the Distributor Book Cost and Approved Cost for Approved quantity that is pending shipment from the Distributor to the End Customer. This gives the remaining Credit exposure at aggregate or on per Quote basis.